Visa Support

ICEPS provides visa support to the authors and audiences that require it to attend the conference. Please kindly find the details below:

Letter of Invitation

ICEPS will provide you with an e-letter of invitation issued by the Conference Committee Board that clearly states the dates of the conference, the venue of the conference, including information of the hotel address and name of the hotel, and confirmation of your attendance to the conference.

How to download the Letter of Invitation?
Please download the Letter of Invitation at the Member center after you have signed up to be the member to attend the conference and have already completed your payment. Steps:
1. Login in your account.
2. Go to “ Member Center”.

3. Click “Download Acceptance Letter & Receipt”.

Further Visa Assistance

All questions/concerns regarding the status of your visa should be directed to the Japan immigration authorities or Japan Embassy in your home country.

If your visa application is denied, please note that ICEPS will not be able to change the decision of the Japan immigration authorities, nor will ICEPS engage in discussion or correspondence with the Embassy on behalf of the applicant.
*ICEPS is not authorized to assist with the visa process beyond providing a Letter of Invitation.
Important Dates

Submission Deadline

August 15, 2020

Notification of Acceptance

from August 31, 2020

Early Bird Registration Deadline
September 25, 2020

Registration Deadline
October 15, 2020

About Karuizawa, Japan

Contact & Inquiry
ICEPS Secretariat
Email: hkiceps@hkiceps.org